Receiving an e-Invoice in the form of a computer file (e.g. PDF), we should store it in a way that ensures authenticity of origin, integrity of content and readability, until expiry date of the limitation period of the tax obligation arising from it.
The solution for the automation of receiving e-Invoices is perfect for such tasks. Receiving an e-Invoice from the contractor eliminates the need to scan it. Thanks to the integrated interface, each e-Invoice can be automatically detected already in the MS Outlook mailbox.
The system is very likely to determine if the attachment in the e-mail is actually an invoice and to forward its image to the approval process implemented in a dedicated workflow process. If necessary, it will also perform OCR and its intelligent interpretation implemented e.g. through Invoice Description Automation.
At the same time, the system will permanently archive the e-Invoice file in a digital repository together with the e-mail with which it was delivered. This archiving will ensure content integrity and authenticity of its origin. Properly configured processes will also allow to automate the invoice in the repository corresponding to the organisation of storing financial documents for accounting periods.
Thanks to advanced search mechanisms, both internal and external inspections can be implemented efficiently without unnecessary nervousness during the search of invoices.